Office Administrator in Toronto, Canada – Immigration Support Possible NEW

Visa type confirmed: Immigration Support Possible

Job Opportunity: Office Administrator (15-Month Contract)

Our client is seeking a dedicated and detail-oriented Office Administrator for a 15-month maternity leave contract. This role is a unique opportunity to support the growth of our company by ensuring the seamless execution of day-to-day office operations. We are looking for someone who is passionate about organizational excellence, thrives in a fast-paced environment, and sees continuous improvement as a path to both personal and professional growth. At our organization, we believe our people are at the heart of our success, and we’re excited to welcome someone who shares that belief.

Responsibilities:

• Oversee general office operations, active management, and staff support.
• Liaison with the external day-to-day accountant, year-end accountant, and document exchange contacts within the Indian operations, while creating/optimizing the engagement protocol between the accountant and yourself.
• Coordinate with staff and customers to help process invoicing.
• Accounts Payables – deal with vendors.
• Accounts Receivables – collections as per ISO.
• Issue required documents to comply with customer payment terms.
• HR – expanding our Canada, India, and USA staff by providing LMIA and VISA support, travel arrangements, payroll administration, etc.
• Manage and supervise staff timesheets.
• Control and execute company and employee documents.
• Office and Administrative Supplies and Services.
• Procurement – Expediting.
• Oversee vacation allowance, sick days, and banked time.
• Internal communications and organizing social events.
• New employee orientation, documentation, and onboarding.
• Employee project or general expenses posting.
• Employee handbook revisions/updates.
• Create and maintain office SOP/ISO procedures documentation.
• Coordinate, track, and update by actively working with cross-functional teams and IT to get necessary staff hardware/software tools and access for employees.

Skills, Experience, and Credentials:

• HR background and experience.
• Detail-oriented and takes initiative where needed to do the right thing.
• 1 year minimum Canadian experience in office administration.
• Good written and verbal communication capabilities.
• Knowledge of general accounting and project-based business principles.
• Experience and proficiency with MS Office (Excel, WORD, Outlook, etc.).
• Bachelor’s degree.

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VJCAdministration & Office Support