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Administration & Office Support

Lead, Records & Information Management Specialist, Toronto, Canada – Immigration Support Possible

Visa type confirmed: Immigration Support Possible

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Choose a workplace that empowers your impact. Join a global environment where employees thrive, embracing diversity of thought, expertise, and experience. At our client, you can personalize your employee journey to be — and deliver — your best.

About Us

We are a purpose-driven, dynamic, and sustainable pension plan; an industry-leading global investor with teams in major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do. Join us to accelerate your growth and development, prioritize wellness, build connections, and support the communities where we live and work.

Position: Lead, Information Management Specialist

We are looking for a motivated Lead, Information Management Specialist to join the dynamic Value Management Risk and Governance team within our client’s Data and Technology department.

Job Description Summary

Reporting to the Manager, Enterprise Information Management, in this role you will:

  • Contribute to the modernization of information management by supporting strategic planning, execution, and operational initiatives.
  • Implement and manage retention and disposition capabilities in Microsoft 365 using Microsoft Purview Retention Labels and Policies.
  • Support enterprise-wide initiatives to streamline information management practices, including migrating content from network drives to modern workplace platforms like Microsoft SharePoint.
  • Develop and contribute to refining policies and procedures that enable and support the enterprise-wide information management program.
  • Facilitate the onboarding of new Record Stewards and cultivate strong relationships with stakeholders to promote and embed information management best practices.
  • Deliver advisory services, training, and enablement on Information and Records Management to employees across the organization.

    • Key Responsibilities

    You will be responsible for:

  • Participating in enterprise-wide services to operationalize retention and disposition policies/labels on platforms such as Microsoft 365 Online (Exchange Online, OneDrive, SharePoint & Teams).
  • Guiding content clean-up initiatives with various business functions in the organization.
  • Working with business functions to design and develop file plans that will serve as Official Record Repositories.
  • Developing official record classification and retention labeling procedures and guidelines across the organization.
  • Establishing reporting and monitoring capabilities for Microsoft 365 retention.
  • Conducting disposition reviews for electronic records stored in the Microsoft 365 environment.
  • Creating educational materials and best practices such as SharePoint & Teams Site usage best practices.
  • Driving a culture of compliance and innovation through training, awareness, and enablement programs.

    • Qualifications

    To succeed in this role, you have:

  • A degree or diploma in Archives, Information Studies, Library and Information Science, Information Technology Management, Law, Compliance, or Policy Management and/or relevant professional certification.
  • 5+ years experience as an Information Management specialist or similar role on Enterprise Content Management (ECM) and/or Migration projects.
  • Experience capturing business/functional requirements and articulating them as process workflows.
  • Good understanding of records/data retention, disposition, legal holds, and content management systems.
  • Ability to build relationships across a diverse group of stakeholders.
  • Demonstrated experience in project and time management.
  • Polished written communication and dynamic presentation skills.
  • A strong willingness and independent attitude in learning new things.
  • Experience implementing Microsoft Purview Retention Labels and Policies is an asset.
  • Experience in Finance, Pensions, Investments or Commercial Real Estate sectors is also an asset.

    • Work Environment

    Our flexible hybrid work guideline requires teams to come into the office 4 days per week. We believe time together is crucial for maintaining connection to our work and each other.

    Commitment to Diversity

    As one of Canada’s largest defined benefit pension plans, our people-first culture thrives when our workforce reflects the communities we serve. We are an equal opportunity employer committed to an inclusive and barrier-free recruitment and selection process throughout your employee experience. Join our network of Employee Resource Groups and engage in a culture of belonging and recognition programs.

    Register Your Interest In A New Life In Canada

    If this role isn’t quite what you are looking for but a Sponsored job in Canada is still of interest. Click here to upload your resume and register your interest with our Canadian Recruitment Partners

    VJCAdministration & Office Support

    Job Overview

    • Date Posted:
    • Expiration date: July 19, 2025
    • Job Title: Lead, Records & Information Management Specialist, Toronto, Canada – Immigration Support Possible
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