Assistant to the Director, Vancouver, Canada – Immigration Support Possible

Visa type confirmed: Immigration Support Possible

Join Our Client as an Assistant to the Director – Immigration Support Available

Our client is currently looking to hire a full-time, experienced Assistant to the Director to handle multiple responsibilities, utilize different software for keeping records, and implement strategies including social media content creation and management, as well as marketing support. The suitable candidate would also provide vital information management, organizational, and administrative support to the Director at the Vancouver location.

If you possess the majority of the essential criteria, we encourage you to apply and welcome transferable skills from other industries or backgrounds.

About You

The ideal candidate will be thoughtful and trustworthy, yet resilient, flexible, and willing to do what it takes to support the Director’s every need. You understand our core values and can play a part in advancing administrative processes, overall operations, and important work. You are an organized, detail-oriented, and self-motivated individual with experience providing administrative support to high-level executives and can work independently with minimal instruction. Experience in social media management or digital marketing will be an added benefit, equipping you to plan and create engaging content and assist in broader communications initiatives.

Key Responsibilities

Administrative Support:

• Provide full secretarial and administrative services including word processing, organizing diaries, travel arrangements, and managing written correspondence and telephone messages.
• Conserve the Director’s time by reading, researching, routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.
• Maintain the Director’s appointment schedule by planning and scheduling meetings, classes, conferences, and travel.
• Prepare reports for the board of directors by collecting and analyzing information.
• Prepare budgets, reconcile, and track related income and expenses.
• Act as a bridge between artistic, wardrobe, and administrative responsibilities relating to productions and events.

Brand Management & Strategy:

• Support and track marketing and promotional activities, including brand management, advertising, and web design collateral.
• Contribute to strategic advertising plans and budgets for key campaigns throughout the year.

Marketing & Events:

• Oversee all written communications and develop copy for e-newsletters, advertising campaigns, websites, social media accounts, and business development content.
• Capture and curate regular content (photos, videos, stories) showcasing activities, engagements, and behind-the-scenes highlights across social media platforms.
• Help plan, write, and maintain social media calendars in collaboration with internal teams and external partners.
• Liaise with partners and stakeholders to align on social media calendars and cross-promotional events.
• Produce branded print and digital materials for campaigns, sometimes working with external marketing and design agencies.
• Manage incoming media inquiries, produce media kits, schedule interviews, and facilitate media personnel on-site.
• Support all aspects of planning, logistics, and communications for events, photoshoots, and presentations.
• Assist with marketing, promotional, and sponsorship events while ensuring the delivery of any cross-promotional initiatives.

Support Business Development and Communications:

• Support the Director in meetings with key external stakeholders who can advance and promote the organization.
• Develop and implement key recruitment initiatives.
• Contribute to sponsorship and fundraising initiatives.

Operations & Facilities Coordination:

• Ensure meeting preparation is carried out and rooms are booked and set up in advance with all necessary equipment and refreshments.
• Contribute to the IT Strategic Plan.
• Manage vendor relations.

Register Your Interest In A New Life In Canada

If this role isn’t quite what you are looking for but a Sponsored job in Canada is still of interest. Click here to upload your resume and register your interest with our Canadian Recruitment Partners

VJCAdministration & Office Support