Administrative Assistant Langley Visa Support Available

Visa type confirmed: Immigration Support Possible

Job Overview

Our client is seeking qualified candidates for a role that requires tasks primarily within a physical office environment.

Languages

English

Education Requirements

• Secondary (high) school graduation certificate

Experience Requirements

1 to less than 7 months

Work Environment

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Conduct performance reviews

Experience and Specialization

Area of Specialization

• Correspondence
• Reports and records
• Invoices

Additional Information

Personal Suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

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VJCAdministration & Office Support