Regional Marketing Assistant – Toronto, Canada – Visa Support Possible

Visa type confirmed: Immigration Support Possible

Job Summary

Inspirational, innovative, and entrepreneurial – this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Advisory Regional Marketing team as a Marketing Assistant. Our diverse team of professionals uses creativity and innovation to deliver leading-edge marketing solutions, ensuring our client’s unique value proposition stands out from the crowd.

Responsibilities

General Administrative & Marketing Support

• Execute a high volume of administrative tasks across marketing functions, including event coordination, sponsorship logistics, advertising, digital campaigns, and social media scheduling.
• Manage the marketing events calendar, schedule meetings (including agendas and minutes), and coordinate room bookings.
• Oversee mailing and courier services for marketing materials and events.
• Coordinate internal headshot photoshoots and maintain image libraries.
• Format marketing documents such as presentations, reports, and correspondence.
• Maintain and update databases, including client lists and distribution lists.
• Monitor and manage inventory of marketing and promotional materials.
• Gather and compile market research to support planning and decision-making.

Marketing Collateral & Digital Requests

• Update and create marketing materials such as fact sheets, insight articles, brochures, advertisements, and bios.
• Assist in the planning and deployment of campaign assets, including event invitations and post-event promotions.
• Track stock and coordinate the distribution of collateral and promotional items.

Event Coordination

• Support the development of event briefs and checklists; monitor task completion with relevant stakeholders.
• Source venues and liaise with vendors for quotes, especially for food and beverage services.
• Manage event logistics, including sending invitations, tracking registrations, and coordinating attendee lists.
• Provide onsite and virtual event support, including setup, registration, and teardown.
• Order and organize supplies for conferences and marketing events.
• Assist with post-event lead follow-up and tracking.

Budgeting & Financial Administration

• Submit and track vendor invoices to ensure timely payment.
• Monitor and resolve discrepancies with inaccurate invoices.

Internal Communications & Stakeholder Engagement

• Compile and distribute marketing updates and success stories via quarterly newsletters.
• Conduct outreach to internal stakeholders to support timelines and deliverables.
• Coordinate allocation of sports and concert tickets for business development opportunities.
• Support other projects and ad-hoc activities as required.

Additional Support

• Provide occasional administrative support to the regional management team.

Skills and Experience

• Completion of a post-secondary degree or diploma, preferably in marketing, communications, business administration, or a related field.
• Minimum of 1 year of experience in a marketing or administrative role, with exposure to project coordination and event planning.
• Excellent organizational and time-management skills, with strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with platforms such as Dynamics 365, CVENT, WorkFront, or Canva is an asset.
• Proactive and eager to learn; demonstrates initiative in supporting team success.
• Strong interpersonal and communication skills, with the ability to collaborate across teams and regions.
• Flexible schedule with the ability to support events that can occur outside of regular working hours.

Additional Information

With a focus on high-potential earnings, we are proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, and a flexible ‘Dress For Your Day’ environment.

Diversity

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

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